Meeting Minutes - February 10, 2026

Attendees: Emily, Cody, Bekka, Michaela, Stacy, Andy, Katie, Laura, Ash, Brad, Edward, Mike Dicken (celebrity appearance)

  1. Welcome Emily Horne and Cody McCreary

    1. Emily and Cody approved for joining the board - Edward motioned, Bekka seconded 

  2. Approve January minutes

    1. Stacy - Action Item post board minutes from Ash’s email thread

  3. Officer report-outs

    1. Budget approval/Ramp

      1. TLDR - re-categorizing budget items (see spreadsheet) 

        1. Will revisit the budget spreadsheet either every month or bi-monthly 

        2. Budget approved with the caveat that the winter grooming budget will likely be updated. 

          1. Michaela motioned to approve, and the board approves

      2. Team using Ramp for expenses - invite via email

    2. Party recap

      1. All good feedback. Let’s do a member/volunteer combo party again next year. - love for temporary tattoos as well. 

    3. Lining up a winter grooming liaison (see 6e)

      1. Stacy and Bekka met with Kurt, Rio, Jared, Aaron, Chuck, Ami 

      2. Winter trail liaison (point person) Emily 

    4. Confirm our trail liaisons

      1. John and Jonathan left the board 

      2. John - FS Liaison 

      3. Jonathan - BLM Liaison

      4. Andy met with John and Jonathan and will continue to liaise with them

        1. Tabling conversation for March when John and Jonathan can attend

        2. Main priorities - fix the trailer

        3. Created a trail work calendar

        4. Created a budget for trail work

        5. Trail work - building Sunnyside up to Bruces and maintenance day at JBR

        6. Michaela's idea: ‘Adopt a trail day’. Folks hike and and maintain the trail - trimming and raking the trails 

          1. Launch in the spring - adopt a trails. No more than two people by trail

          2. Create lots of guidelines around what this would mean - Do’s and Dont’s 

          3. Give out tools ‘Adoption Kit’ 

        7. Andy to share trail work dates with Stacy for promos and website calendar 

  4. Special committees

    1. WYO131 Committee

      1. Committee: Michaela, Andy, Bekka, Brad, Katie

      2. Committee met will meet again next week 

        1. Lander - hudson aid 

        2. Hudson - beaver rim 

        3. Beaver rim - atlantic city 

        4. Atlantic city to lander (last day)

      3. Mike will loan us the shuttle and board members will drive 

      4. Registration with a fee for the shuttle

      5. Big party at the end of the summer - pushroot, music and games and prizes. Hide Gold painted rocks on the course as a treasure hunt 

      6. Support needed from the board - ‘side quests’ creating other events tied to the event, group rides, or bike packing, etc. 

      7. Ideas- potential ride drops for groups at the further out locations 

    2. Jurassic Classic Committee

      1. Stacy running and will have an assistant for summer and day-of work 

      2. Committee - Cody, Laura, Ash, Andy, Katie, Edward

  5. Unfinished business

    1. Approve bylaw amendments

      1. Roberts Rules of Order for voting on business

        1. Motion for the simple bylaws. 

        2. “I move to approve these bylaws”

        3. “I second”

        4. “I motioned to add the ‘Robert’s rules of order to the bylaws’”

        5. “I would like to vote, those in favor for the motion say Eyyy” 

      2. Member removal

        1. Requires a super-majority vote, which is at least 75% of the board 

        2. Per Roberts rule edward moves and Emily seconds. He stated the motion and asked for discuss. Board votes, all approved 

  6. New business

    1. Bike rodeo

      1. LCC did bike maintenance and pumped up tires 

      2. Edward is happy to volunteer to mechanic, Stacy, Brad and Andy volunteering as well

        1. Stacy will be the Lead 

      3. Gift cards from the bike shops would be great ($100 worth of $10 gift cards) 

      4. Bring a first aid station 

      5. March 21st 2026 

    2. SST days - weed management

      1. LCC lead a clean-up day link up with WWF 

      2. Help with pulling the hounds tongue 

      3. Michaela, Andy, and Bekka will lead and have a conversation with Jessica 

    3. Bike Leaders for LMS w/ Jessica 

      1. Jessica wanted kids to bike on the Sunny Side trail 

      2. LCC will not lead the Sunny Side bike ride 

      3. Bekka will let Jessica know

    4. Roll ‘n Slide

      1. Volunteer Sign-ups

        1. Stacy has a google doc with a sheet for volunteer sign up, Stacy will reshare

      2. Update from Stacy

  1. CRM Implementation

    1. Bloomerang ($40/month)

    2. Donor Perfect

    3. EveryAction

      1. Overall $75 - $100/month

    4. Reaching out to members to re-set them up in a new system

    5. Board gives the go-ahead for Bekka to explore the migration 

  1. Other Items

    1. Change all of your cycling club calendars to LCC Board Calendar

    2. LCC groups (the email group)

    3. Next meeting location - WOC